2017 Annual Meeting – Exhibitors



TO: Prospective Exhibitors and Cadaver Lab/Workshop applications for the
Tennessee Podiatric Medical Association’s 2017 Annual Meeting which will be held
September 7 – 10, 2017   
 FROM: Chad Webster, DPM, President
Jeff Loveland, D.P.M., Scientific Chair
Gary Odom, Executive Director, garylodomtn@gmail.com
 RE: (1) Exhibit Space for 2017 TPMA Meeting, Event Sponsorships, Lecture Sponsorships, and
       Door Prize Donations
(2) Cadaver Labs/Workshops Registrations Available for a Limited Number of Companies
To complete the Exhibitors Contract online, click here.
To complete the Cadaver Lab Application online, click here.
On behalf of the Officers and membership of the Tennessee Podiatric Medical Association, we would like to extend to you an invitation to participate in the 2017 Annual Meeting of the Tennessee Podiatric Medical Association.  The 2017 Annual Meeting will begin on Thursday, September 7th and conclude at noon on Sunday, September 10th.  The Exhibit Hall will be open on Friday, September 8th and Saturday, September 9th.  The meeting will once again be held at the Franklin Marriott Cool Springs which is located just off I-65 south of Nashville.  The address of the hotel is 700 Cool Springs Blvd., Franklin, Tennessee 37067.  It is located just off I-65’s exit number 68A.  The telephone number of the Hotel is 615-261-6100.

Meeting will include Physician and Medical Assistant CME Programs.

Based on average attendance over the past 5 years, we are expecting 165 physicians to attend this year’s meeting.  We once again have excellent education programs planned for both Podiatrists and their assistants.  The Physician program features nationally known lecturers. In addition, the assistants’ program includes courses which meet state Board requirements for certification in x-ray safety as well as an excellent practice management track.  We expect at least 150 assistants to attend this year’s meeting.  We have enclosed an exhibit contract and an application to participate in the TPMA Cadaver Lab/Workshop program.  Companies registered for the Cadaver Lab/Workshop program will be provided one exhibit booth at no additional cost.  The exhibit contract contains the exhibit schedule as well as the TPMA Tax ID number.  You will be able to download final programs for both Physicians and assistants from the TPMA web site within the next week at tnpma.org   If you have any questions about the meeting or the exhibits, contact Gary Odom at garylodomtn@gmail.com.  Gary Odom’s cell number is 615-513-1198.

Exhibit Space

The meeting schedule provides for exhibits to be set up on Friday, September 8th between the hours of 10:00 a.m. and 1:00 p.m. in the Franklin Marriott Cool Springs’ Ballroom.  Exhibit hours on Friday will be from 1:30 p.m. to 7:00 p.m. Saturday’s exhibit hours will be from 8:00 a.m. to 4:00 p.m.  All CME programs will include designated breaks in the exhibit hall at times certain.  While we will continue the traditional grand opening reception in the exhibit hall on Friday evening, we have also scheduled lunch on Saturday in the exhibit hall for physicians, assistants, and exhibitors.  We believe that the reception on Friday evening, scheduled exhibit hall breaks, as well as the luncheon in the exhibit hall on Saturday will make the 2016 TPMA Annual Meeting one of the best exhibit venues for any Podiatry meeting in the country.

The exhibit fee is $1,250 per booth.  Each booth will include side and back drapes, a table, two chairs, electricity (if requested) and sign.  Please provide your email address on the contract so that we can communicate with the appropriate person regarding your company’s exhibit. The exhibits will be located adjacent to the CME lecture hall in order to maximize exposure.  If your exhibit requires more than the tabletop exhibit space, the TPMA staff will work with you in making sure your space needs are met.  Exhibitors shall arrange directly with the Freeman Company, at their own expense, for any booth furniture, displays, or equipment, over and above what is provided for in the exhibit contract.  Freeman’s coordinator for this event can be contacted at 615-391-5522.  Please note that the TPMA Tax ID number is provided on the contract.  In addition, each exhibitor will receive the names and addresses of every physician registered for the meeting.  Zip drives containing this information will be available upon request.

Cadaver Lab/Workshop Program

TPMA will be offering a Cadaver Lab/Workshop program at this year’s meeting on Thursday, September 7th from 1:00 PM to 5:00 PM.  The registration fee for this program is $3,500.00 and includes an exhibit booth on Friday and Saturday at no additional cost.  We plan to limit the Cadaver Lab/Workshop program to six companies.  Registrations will be accepted by date of receipt of the completed application because of limitations on meeting space.  During last year’s meeting more than 90 podiatrists participated in this program where the physician can rotate through each Lab/Workshop.  Immediately following this program will be PICA’s risk management program which always generates much interest from the membership.  We have included an application form for our cadaver lab/workshop program.

Event and/or Lecture Sponsorship

There are a number of special events in the meeting schedule which require corporate sponsorships.  There are four breakfast events, three luncheons, and two receptions available for sponsorships.  Full or partial sponsorships are available for any of these events.  Companies sponsoring events during the TPMA Annual Meeting will be recognized throughout the annual meeting. Sponsoring companies will also be recognized with signage for the event and will be identified in the official TPMA programTPMA’s 2017 CME program consists of lectures by nationally known speakers and some may not yet be sponsored or funded through corporate grants.  Sponsoring companies or those providing grants will be recognized throughout the annual meeting.  Sponsoring companies will also be provided with appropriate signage for the lecture as well as recognition in the official TPMA program.  For more information about grant opportunities and/or event sponsorships, contact Gary Odom at garylodomtn@gmail.com or by cell phone at 615-513-1198.

Exhibit Hall Door Prize Donations

While most of the exhibit prizes will be provided by TPMA, exhibiting are also encouraged to donate door prizes.Companies making such donations will be recognized at the time of the drawing and will be listed in the official program if we are notified of the donation prior to September 1, 2016.  If your company would like to make a door prize donation please contact Gary Odom at garylodomtn@gmail.com or cell 615-513-1198.


Hotel room reservations MUST BE MADE FOR THE TPMA ROOM BLOCK BY August 1, 2017.  After that date, any unused rooms in the TPMA Room block will only be available at a higher rate.   In addition, our meeting has been growing each year and we have exceeded the room block prior to the release date during the past two years.  In order to make certain that you can reserve under the TPMA room block, we would suggest you call the hotel at 615.261.6100 or 888.403.6772 and make your reservation(s) as soon as possible. Make sure to ask for the Tennessee Podiatric Medical Association’s group rate.